CONSTITUTION AND RULES
1. Name
1.1 The name of the Organisation is “Stockton
Wheelers Cycling Club” (the Club)
2. Objectives
2.1 To promote cycling a healthy and satisfying sport and pastime which can benefit everyone.
2.2
To promote an interest in cycling in young people.
3. Club Colours and Clothing
3.1 The
club clothing colours shall be white, gold and royal blue
3.2 The club clothing design shall be valid for a period of
five years, with a review in the fourth year.
4. Equal Opportunities
4.1 The Cycling Club shall operate
equal opportunities policies and practices in all of its activities. It shall
ensure that it does not discriminate on grounds of race, religion, age, gender,
sexuality or any other matter which may cause any person to be treated
unfairly.
5. Area of Benefit
5.1 There are no restrictions on the area of benefit.
6. Membership
6.1 The membership of the Association shall consist of Senior (voting) members and Junior (non
voting) members.
6.2 Senior Membership shall be open to any person aged 18
years old and over.
6.3 Junior Membership shall be open to any person under 18
years old.
6.4 Applications
to join the Club may be made at any time and will be accepted pro-term. New applications for membership will be
scrutinized by the committee and approved by it, or by the members at a General
Meeting.
6.5 Subscriptions fall due on the 1st January of each
year and the membership lapses if the subscription is not paid by the 31st
January.
6.6 Any
member joining the Cycling Club after the 31st July will not be
eligible for club awards in that year.
6.7 All
members taking part in club events must be members of either British
Cycling, and/or the Cyclists Touring Club, the British Triathlon Association,
or similar organisation and hold third party insurance provided by these
organisations. Club membership is invalid if he or she does not hold third
party insurance when taking part in a club event.
Responsibilities of the Members
6.8 To
elect a Committee.
6.9 To
assist the Committee in managing, maintaining and developing the Club.
6.10 To raise funds, enter into partnership arrangements and develop
new opportunities to generate financial resources for the upkeep and development
of the Club.
6.11 To do all such other lawful things as are necessary for the
achievement of the objectives.
7. The
Committee
7.1 The
committee shall consist of a President, Chairperson, Vice Chairperson,
Secretary, Treasurer, Social Secretary and a Racing Secretary (who shall be
members of the Committee ex-officio), and nine Senior
members.
7.2 Officers and Committee Members shall be elected at the Annual
General Meeting and shall serve until the next Annual General Meeting.
7.3 The
committee shall meet when necessary.
7.4 There
shall be a quorum when at least half the ordinary members of the Committee and
at least three ex-officio members are present.
7.5 Every matter requiring a vote shall be determined by a majority of
the votes of the members of the Committee present and voting on the question. In
the case of equality of votes the Chairperson of the meeting shall have a
second or casting vote.
7.6 The
Secretary or person standing in his/her stead shall keep a record of the
business and those present at all Club meetings. The Chairperson shall sign a copy of the
minutes once they are
approved at a General Meeting.
7.7 The
Committee may co-opt any member, should it be beneficial to the Club. The
person may fill a vacancy or be selected for their particular skills or
abilities. The period of co-option shall
not extend past the next AGM.
7.8 A member of the Committee shall
cease to hold office if he or she:
* is disqualified from acting as a member of
the committee by virtue of any criminal offences or act that bring the Club
into disrepute.
* becomes
incapable by reason of mental disorder, illness or injury of managing and
administering his or her own affairs.
* is
absent without the permission of the committee from all their meetings held
within a period of six months and the Committee resolve that his or her office
be vacated; or
* resigns.
Responsibilities
of the Committee
7.9 To conduct the day to day business and manage, maintain and develop
the Club.
7.10 To
obtain, collect and receive monies and funding by way of contributions,
donations, legacies, grants and any other lawful methods.
7.11 To monitor output and performance to satisfy requirements of
existing and potential fund providers.
7.12 To develop and consider any new management arrangement or structure
which the Club may feel to be more appropriate to the delivery of the aims and
objectives.
7.13 To record and monitor all finances in accordance with recognised
accounting procedures.
7.14 To give
permission for any club member to conduct any activity involving the membership
7.15 To
appoint such sub-committees as it may from time to time require. These
sub-committees will be advisory and shall report back to the committee.
7.16 The
Committee may revoke any membership by a majority vote. The quorum for such a decision shall be two
thirds of the committee.
7.17 The Committee shall have the
power to deal with any matter not provided for in these rules.
8 Financial Control
8.1 The Treasurer shall open and run
a bank account on behalf of the Club.
8.2 Three members shall be
appointed as Trustees at a General Meeting, any two to sign Club cheques.
8.3 Two auditors shall be appointed
at the Annual General Meeting.
8.4 The annual subscriptions shall
be decided at the Annual General Meeting and becomes due on the 1st
January of the following year.
8.5 The Clubs financial year ends
on 31st October.
9. Meetings
General
Meeting
9.1 The
Secretary shall convene a General Meeting at least once every quarter.
Annual
General Meeting (AGM)
9.2 An
AGM shall take place in the December of each year.
9.3 The
Secretary shall give twenty one days notice of an AGM.
9.4 The
AGM shall be publicised as widely as possible.
9.5 The
AGM shall:
* receive
an annual report from the Chairperson.
* receive
a financial statement from the Treasurer.
* receive
an annual report from the Racing Secretary.
* elect the Committee and Officers (a
secret ballot will take place for all contested offices).
* elect Club delegates to other organisations
* consider
amendments to this Constitution.
* determine
the membership fees for the following year.
9.6 The Secretary requires at least fourteen
days notice of any proposed change to the Constitution at an AGM to allow for
proper consideration and consultation.
9.7 The Constitution may be amended by a
resolution passed by not less than two thirds of the members present and voting
at an Annual General meeting.
Extraordinary
General Meetings "EGM"
9.8 An
EGM shall be called where issues relating to the Constitution or management or dissolution
of the Club occur at a period outside that when an AGM may be called.
9.9 In
addition, an EGM shall be called by the Secretary following a majority vote of
the committee or a written request containing particulars of the business to be
transacted and signed by at least ten senior members of the Club.
9.10 The Secretary shall give 21 days notice of an EGM and publicise
it as widely as possible, stating in writing the reason for calling it and any proposed
changes to the constitution.
9.11 There shall be a quorum at
General, Annual General, and Extraordinary General meetings when at least nine
senior members are present.
10. Dissolution
10.1 If the committee decides that it is necessary or advisable to dissolve
the Club it shall call an EGM, giving at least 21 days’ notice. If the proposal is confirmed by a two-thirds
majority of those present and voting, the Committee shall have power to realise
any assets held by or on behalf of the Club.
Any assets remaining after the satisfaction of any proper debts,
liabilities, and the repayment of unspent grants, shall be divided equally
between the Senior members.
11 Alterations to the Constitution
11.1 Subject to the following provisions of this clause the
Constitution may be altered by a resolution passed by not less than two thirds
of the members present and voting at a general meeting. The notice of the general meeting must
include notice of the resolution, setting out the
terms of the alteration proposed.
11.2 No amendment may be made to clause 1. ”Name”, clause
2. ”Objectives”, clause 9. “Dissolution”
THE CONSTITUTION WAS ACCEPTED
AT THE ANNUAL
GENERAL MEETING OF
Held on :- 7TH December
2009
Signed
Chairman ………………………… Secretary………………………………..
Printed
Chairman:-
Paul Kitson Secretary:- Colin Whitfield